Vendor Management

Managing one vendor here and three contractors there—only to juggle fifteen spreadsheets? It doesn’t add up. TalentDesk centralizes your entire external workforce, bringing vendors and their contractors together in one streamlined platform. Say goodbye to chaos, and hello to a seamless, efficient operation.

Onboard like a pro, no paper chase required

Onboarding vendors and contractors shouldn’t be a time sink or a compliance headache. TalentDesk makes it easy to bring your external workforce on board—no back-and-forth emails, no messy paper trails. Collect forms, issue contracts, and stay compliant in one clean flow. Whether you’re welcoming one vendor or fifty, onboarding is seamless, scalable, and actually kind of satisfying.

Your external workforce, at your fingertips

Tired of guessing who’s available, what they charge, or where they even are? TalentDesk replaces scattered spreadsheets with one smart directory that does the heavy lifting. Search by skill, location, availability—even performance reviews. Group your people in ways that make sense, tag vendors with notes, and stop wasting time digging for details. Finding the right talent should be fast, not frustrating.

Manage work, not mayhem

TalentDesk turns external project chaos into a clear, trackable system. Assign tasks, set milestones, monitor progress, and manage deadlines—all in one place. Whether you’re overseeing a solo freelancer or a whole vendor team, you’ll always know what’s on track, what’s overdue, and who’s responsible. Less wrangling, more results. It’s control without micromanagement.

Cost clarity, without the calculator

Ever looked at an invoice and wondered what it’s actually for? TalentDesk puts every dollar in context by tying payments directly to tasks, projects, and budget codes. Real-time dashboards break down where your money’s going, who’s getting paid, and what it’s costing you overall. Say goodbye to mystery invoices and finance friction. Now, everyone’s on the same page—finally.

Effortless Freelancer & Vendor Management

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Integrations

Sync with your favorite accounting tools.

Wasting time manually inputting data? Reconcile invoices in real time by allowing TalentDesk to integrate with your existing accounting software.

Find out howwith Integrations

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Payments

Enjoy the simplest solution for paying freelancers, anywhere.

You’ll never have to deal with numerous invoices again. Receive just one consolidated invoice to pay all of your freelancers cost-effectively, wherever they are located.

Find out howwith Payments

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Onboarding

Fully customize the onboarding process of your global talent.

Use custom skills and templates to create a knowledge base tailored to your business. Your customized database enables you to find the best available people for a task, instantly.

Find out howwith Onboarding

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Compliance

Get your global shield of protection.

We're not afraid to put our name on the line to help you mitigate risks. Hire and easily onboard the best global talent, knowing that we've got your back with our Agent of Record (AOR) service.

Find out howwith Compliance

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Sourcing

Search and hire the crème de la crème of freelancers, for free.

We’ve done the hard work to vet and curate the best freelancers! All you need to do is pick your favorites from TalentMarket and add them to your contractor contact book.

Find out howwith Sourcing

Task management

Track time, tasks and budgets with zero effort.

Create your ideal project and assemble your dream team in minutes. Get a bird's-eye-view of your checklists, deliverables and budgets all in one place.

Find out howwith Task management

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Open API

Leverage our Open API technology.

Don’t let disconnected processes lead to a domino effect of problems. Custom fit TalentDesk into your pre-existing processes so you never have to leave your central interface.

Find out howwith Open API

From the blog...

What is Vendor Management and how does it help?

Discover how vendor management streamlines operations, enhances agility, and builds external worker relationships – driving cost-efficiency & innovation.

23 May 2025

What is a Vendor Management System (VMS)? A Complete Guide

Discover what a Vendor Management System (VMS) is and why it’s essential for managing your workforce. Streamline vendor management with ease.

4 Apr 2025

Best Contractor Management Software for 2025

Discover the best contractor management software to streamline workflows, ensure compliance, and simplify payments. Manage global contractors with ease.

12 Mar 2025

What is a Vendor Management System (VMS)?

A Vendor Management System (VMS) is software that helps businesses manage third-party vendors and external contractors. It centralizes onboarding, communication, task tracking, and payments in one platform.

Why do companies use Vendor Management Systems (VMS)?

Companies use vendor management systems to reduce manual admin, improve compliance, gain visibility into external workforce performance, and track costs across projects and teams.

What’s the difference between a Vendor Management System (VMS) and a Freelancer Management System (FMS)?

A Vendor Management System (VMS) focuses on managing vendors or agencies that provide services, often with teams involved. A Freelancer Management System (FMS) is designed for managing individual freelancers or independent contractors. Some platforms support both in one system.

How can a Vendor Management System (VMS) help with onboarding vendors and contractors?

A Vendor Management System (VMS) simplifies onboarding by automating form collection, contract signing, and compliance checks. It removes the need for email chains and paper-based processes, making vendor onboarding faster and more scalable.

What are the common challenges in vendor management?

Without a Vendor Management System (VMS), managing vendors can lead to issues like inconsistent documentation, unclear task ownership, scattered communication, duplicate work, and limited visibility into costs or timelines.

Can a Vendor Management System (VMS) help track project progress?

Yes. Most Vendor Management System (VMS) platforms let you assign tasks, set milestones, and track project progress in real time, giving you a clear view of who’s doing what and what’s on schedule or overdue.

How does Vendor Management Systems (VMS) improve cost control?

Vendor Management Systems (VMS) link payments to specific tasks, budget codes, and projects. This transparency helps companies avoid invoice errors, manage budgets better, and reduce financial friction.